Visitor management app for iPad sign-in
Privio replaces the paper visitor book. Studios, clinics, workshops and offices publish their own confidentiality agreement, visitor policy or waiver, hand a visitor an iPad, and keep the signed copy in a private vault instead of a folder behind reception. Visitors sign with a finger, the date is stamped automatically, and you can download a signed PDF at any time.
What visitor check-in looks like with Privio
Runs on the iPad you already own
Open the signing link in Safari or Chrome and prop the iPad at reception. There is no visitor management app to install and no kiosk hardware to buy.
Visitors sign in with a finger
The signature pad accepts finger, stylus or mouse input, so a visitor can read the document and check in in under a minute.
Minors and guardians handled
A visitor under 18 can tick the minor box, which adds a parent or legal guardian name and a second signature field to the same record.
Your document, your company name
Upload your own visitor NDA, confidentiality policy or waiver as a PDF, or paste its text, and publish it under your own company or personal name.
Private vault, not a shared inbox
Signed agreements are stored in an admin-only vault. Nobody can browse or edit other visitors' records from the sign-in screen.
Download a signed PDF
Every visitor record can be downloaded as a PDF that pairs the exact document text with the captured signatures, names and timestamp.
How to set it up
- 1
Set your company or individual name, then upload your visitor document or use the built-in non-disclosure agreement.
- 2
Open the signing link on the iPad at your front desk, or send it by email, SMS or QR code before visitors arrive.
- 3
The visitor types their full name, signs with a finger, and the date is stamped automatically on submission.
- 4
Review the visitor log in your private vault and download the signed PDF whenever you need it.
Paper sign-in book vs digital visitor sign-in
Paper visitor book
Anyone can read the previous names, entries are unsearchable, and a signed policy is rarely attached to the visit at all.
Privio visitor sign-in
Each visitor sees only their own screen, signs your actual agreement, and the record is timestamped, hashed and stored privately.
Who uses it this way
Photo and film studios asking guests to sign a confidentiality agreement before a shoot, clinics and salons collecting consent forms from clients and their guardians, gyms and studios recording fitness waivers, venues running event waivers at the door, and small offices that need a signed NDA from every contractor who walks in.
Visitor management app: common questions
- What is a visitor management app?
- A visitor management app records who enters your premises and what they agreed to. Instead of a paper sign-in book, visitors check in on a screen, confirm their details and sign your NDA, waiver or visitor policy electronically.
- Does the visitor management app work on iPad?
- Yes. Privio runs in Safari or Chrome on iPad, iPhone, Android tablets and desktop. There is nothing to install — you open your signing link on the iPad at reception and leave it there.
- Can visitors sign with their finger?
- Yes. The signature area accepts finger, Apple Pencil, stylus or mouse input, and you can adjust pen thickness and signing-area height so signatures stay legible on a tablet.
- Can a minor sign in as a visitor?
- Yes. A visitor can mark that they are under 18, which adds a parent or legal guardian name and a second signature field to the same record.
- Where are signed visitor agreements stored?
- Every signed agreement goes into your private vault, visible only to your account. You can download each one as a PDF that includes the document text, signatures, names, timestamp and audit trail.
- How much does it cost?
- You can start with a free 30-day trial and no card. Paid plans are listed on the pricing page.
Start signing visitors in today
Create your visitor document, open it on the iPad at reception, and keep every signed copy in your private vault.